Purchase & GRN in Saudi Arabia — 3-Way Matching, Landed Cost Control
From simple vendor PO creation and gate pass stock receiving to automated 3-way matching (PO vs GRN vs Vendor Bill), freight/customs landed cost allocation, and strict Accounts Payable ledgers — FINAC eliminates procurement leakages.
Live GRN Engine
From Reorder Trigger to Accounts Payable Ledger
FINAC connects purchasing staff, warehouse gate receiving, and corporate accounting. Vendor deliveries are verified against POs, landed costs are distributed into item values, and vendor ledgers update automatically.
Reorder & Draft PO
System triggers automatic stock reorder alerts and generates vendor Purchase Orders in 1 click.
Warehouse GRN
Gate receiving team scans incoming deliveries and records Goods Received Note (GRN) & Gate Pass.
3-Way Voucher Match
FINAC cross-verifies PO quantity, GRN received count, and Vendor Bill price before approving payment.
Landed Cost & AP
Automatically distributes freight & customs fees into unit inventory costs while posting AP General Ledger.
Procurement Built for Efficiency & Leakage Prevention
Discover how FINAC helps purchasing staff order quickly while providing CFOs with strict 3-way matching and landed cost precision.
Draft professional Purchase Orders from automated reorder alerts or request vendor price quotes (RFQs) with multi-currency pricing support.
- Automated reorder point triggers based on min stock thresholds
- Request for Quotation (RFQ) comparison matrix across multiple vendors
- 1-Click email & WhatsApp PO dispatch to vendors
- Multi-currency supplier purchase orders
- Historical vendor purchase price log & rate variance tracking
Prevents payment leakages by requiring exact matching between Purchase Orders, warehouse GRNs, and vendor bills.
- Automatic cross-verification of PO, GRN, and Supplier Invoice
- Configurable quantity & price tolerance thresholds
- Automated billing lock on mismatched supplier invoices
- Partial receiving management & pending balance tracking
- Gate Pass entry verification (Inward / Outward Vouchers)
Accurately calculates true inventory unit cost by allocating ocean freight, customs duty, insurance, and inland transport charges.
- Pro-rata allocation of freight charges by weight, volume, or value
- Customs duty & port clearing fee distribution across line items
- Automatic update of FIFO stock valuation with landed costs
- Multi-currency import shipment costing ledger
- Land Cost Voucher linking to multiple purchase orders
Manage vendor credit terms, schedule payments to optimize cash flow, and evaluate vendor delivery performance scores.
- Accounts Payable aging reports (Current, 30, 60, 90+ Days)
- Payment run scheduling & bank transfer voucher creation
- Vendor rating scorecard (On-Time Delivery %, Defect Rate)
- Withholding Tax (WHT) deduction calculation on vendor invoices
- Consolidated vendor statement ledger export (PDF / Excel)
Everyday Simple Ordering vs. Enterprise Procurement Control
FINAC delivers quick everyday ordering for store managers while giving corporate finance strict controls over vendor bill auditing.
| Procurement Module | Everyday Simple Function | Advanced Enterprise Control |
|---|---|---|
| Purchase Ordering | Create PO in 1-click from template & send via WhatsApp | RFQ multi-vendor comparison matrix, automated reorder triggers |
| Goods Receiving | Warehouse count entry on GRN screen | 3-Way Voucher Match (PO vs GRN vs Vendor Bill) with tolerance locking |
| Cost Valuation | Item unit purchase price from vendor bill | Landed cost allocation (freight, duty, insurance) into FIFO unit cost |
| Vendor Payments | Record quick cash or bank payment voucher | Accounts Payable aging ledgers, WHT tax deduction calculation, bank run batches |
| Vendor Auditing | View purchase history per supplier | Vendor rating scorecard (quality defects, late delivery tracking, price variance log) |
